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Time to complete10 minutes
DifficultyBeginner
PrerequisitesGoogle Calendar connection, Gmail connection
You’ll buildAn assignment that summarizes your upcoming week and sends you a report

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Why Automate This?

The Problem: Monday mornings start with scrambling through your calendar, trying to remember what’s coming up this week. Important meetings get forgotten. Prep time gets missed. And you never have a clear view of your week until you’ve spent 15 minutes clicking through each day. The Solution: A Duvo assignment that analyzes your calendar, identifies important meetings, and sends you a nicely formatted weekly summary—delivered to your inbox before your week begins. Expected Results:
  • Start each week fully prepared
  • Never miss an important meeting
  • Identify schedule conflicts in advance
  • Know which meetings need prep time
  • Save 15+ minutes of calendar review each week

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What You’ll Build

By the end of this tutorial, you’ll have an assignment that:
  1. Pulls all events from your calendar for the upcoming week
  2. Identifies high-priority meetings
  3. Highlights meetings with important contacts
  4. Creates a formatted summary with key details
  5. Sends the report to your email

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Before You Start

Make sure you have these ready:

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Step 1: Create Your Assignment

  1. Click ”+ Create Assignment” from your dashboard
  2. Select “Use Assignment Builder” (recommended for this tutorial)
Create Assignment Button

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Step 2: Describe Your Workflow

Paste this prompt into the Assignment Builder: 
Summarize calendar events for the upcoming week and send a report via email. Highlight important meetings.

Steps:
1. Get all events from my Google Calendar for the next 7 days
2. For each event, extract:
   - Event title
   - Date and time
   - Duration
   - Location or video call link
   - Attendees
   - Description/agenda

3. Categorize events as:
   - High Priority: meetings with executives, clients, or 5+ attendees
   - Prep Needed: interviews, presentations, or events with "review" in title
   - Recurring: 1:1s, standups, team meetings
   - Other: everything else

4. Create a summary report with:
   - Total number of meetings this week
   - Total hours in meetings
   - Day-by-day breakdown
   - High priority meetings highlighted at the top
   - Meetings that need prep time flagged
   - Any scheduling conflicts noted

5. Send the report to my email with subject "Your Week Ahead - [Date Range]"
Click “Generate” to create the assignment SOP.

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Step 3: Review Generated SOP

Review to ensure:
  • Your calendar is correctly identified
  • Priority criteria match your preferences
  • Report format meets your needs

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Step 4: Configure Connections

Click “Connections” and connect:
  1. Google Calendar - To read your events
  2. Gmail - To send the summary report

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Step 5: Test Your Assignment

  1. Click “Run Assignment”
  2. Review the generated summary
  3. Check your email for the report
Assignment Running What to check:
  • Did it capture all your meetings?
  • Are high-priority meetings correctly identified?
  • Is the formatting easy to read?
  • Did the email arrive?

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Step 6: Schedule Weekly Jobs

Set up automatic Sunday evening delivery:
  1. Go to Assignment Settings > Schedule
  2. Select Weekly on Sunday at 6:00 PM
  3. Save settings
Your weekly summary will be waiting in your inbox every Monday morning.

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Expected Results

When your assignment runs successfully, you should see: In your inbox:
  • Formatted weekly summary email
  • High-priority meetings at the top
  • Day-by-day breakdown
  • Meeting stats (total meetings, hours)
  • Links to video calls
Example report format: 
YOUR WEEK AHEAD: Nov 18-22

Overview: 23 meetings | 18.5 hours

HIGH PRIORITY
- Mon 10am: Q4 Board Review (3hr) - Prep needed
- Wed 2pm: Client Demo - Acme Corp (1hr)
- Fri 11am: Executive Sync (1hr)

MONDAY (6 meetings, 4.5 hrs)
- 9:00 AM: Team Standup (30min)
- 10:00 AM: Q4 Board Review (3hr)
...
In Duvo:
  • Execution log showing events processed
  • Any conflicts or issues flagged

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Troubleshooting

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Calendar not connecting

  • Re-authorize: Google permissions may have expired
  • Correct calendar: Ensure assignment is reading the right calendar (work vs personal)
  • Calendar visibility: Check that calendar isn’t set to private

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Missing events

  • All-day events: May need separate handling in SOP
  • Recurring events: Verify recurring events are being expanded
  • Time zone: Ensure calendar and assignment use same timezone

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Wrong priority assignments

  • Refine criteria: Adjust what constitutes “high priority” in SOP
  • Add VIP list: Create a list of important contacts in Files
  • Keywords: Add more keywords that indicate important meetings

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Email not sending

  • Gmail connection: Re-authorize if needed
  • Spam folder: Check if summary went to spam
  • Send permission: Verify assignment has permission to send email

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Formatting issues

  • HTML rendering: Some email clients display differently
  • Long events: May need truncation for readability
  • Links: Ensure video call links are clickable

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Take It Further

Once your basic assignment is working, consider these enhancements: Add VIP contact highlighting 
I have important contacts I always want highlighted:
- Sarah Chen (CEO)
- Mike Rodriguez (key client)
- Jennifer Park (board member)

Any meeting with these people should be marked as High Priority regardless of other criteria.
Include prep reminders 
For meetings marked as "Prep Needed":
- List the event 2 days before
- Identify what materials might be needed
- Suggest blocking 30 min prep time before

Include a "This Week's Prep List" section in the report.
Add travel time 
For in-person meetings:
- Look up the location
- Estimate travel time from my office
- Flag if back-to-back meetings have location conflicts
- Suggest departure time
Multiple calendars 
Include events from both my work calendar and personal calendar.
Mark personal events in a separate section.
Flag any conflicts between work and personal events.
Add meeting context 
For each meeting, also include:
- Last time I met with these attendees
- Summary of previous meeting notes (if in email)
- Any relevant emails from attendees in past week
Use Assignment Memory for preferences Personalize your summary. Learn about Assignment Memory
  • “Always highlight meetings with anyone from the sales team. I consider any meeting over 1 hour as potentially prep-needed. Send my summary at 5 PM Sunday Pacific time.”